Please Note: The changes to policy 4480 regarding Food Service Bad Debt and Meal Charges

4480 - Food Service Bad Debt and Meal Charges 

Bad debt incurred through the inability to collect lunch and/or breakfast payments, offered through the Federal School Meals Programs, from students is not an allowable cost chargeable to any Federal program.  Any related collection costs, including legal costs, arising from such bad debt after they have been determined to be uncollectable are also unallowable costs to Federal programs. 

Bad debt is delinquent debt that has been determined to be uncollectable.  The determination of accounts being uncollectible is done annually at December 31.  If delinquent debt cannot be recovered by the School Meals Program by December 31 then this is classified as bad debt.    Once classified as bad debt, non-Federal funding sources must reimburse the School Meals Programs for the total amount of the bad debt.  The funds may come from the district’s General Fund, State or Local funding, school or community organizations such as the Parent Teacher Organizations, or any other non-federal source. Once the uncollectable/delinquent debt  charges are converted to bad debt, records relating to those charges  must be maintained in accordance with the record retention   requirements in 7 CFR 210.9(b) (17) and 7 CFR 210.15(b). 

The Superintendent is authorized to develop and implement administrative guidelines regarding meal charge procedures. The guidelines will provide consistent directions for students who are eligible for reduced price or paid meals but do not have funds in their account or in hand to cover the cost of their meal at the time of service. 

This guideline shall be provided in writing to all households at the start of each school year and to households transferring to the school or School District during the school year.

Approved:      June 26, 2017 

4480-R - Food Service Bad Debt and Meal Charges
 

Friday, July 14, 2017
9:59 AM

4480-R    Food Service Bad Debt and Meal Charges   

It is the responsibility of parents to provide for lunch for their child(ren) while at school. It is important children receive the nutrition they need to stay focused during the school day. The following procedure shall apply in the event that a child does not have funds to purchase a lunch and/or breakfast.

ELEMENTARY (grades preK-5)

Students are able to charge up to a negative $10.00 on their lunch/breakfast account. If a student does not have funds and has reached the charge limit, they will be provided a cheese sandwich with fruit, vegetable and a choice of milk.  Money can be deposited into a student’s account by putting money in an envelope with the child’s name and depositing at their school or by setting up an account at Sendmoneytoschool.com. In addition, parents can send a check or money order to East Lansing High School, 509 Burcham Dr., Attn. Food Service Dept., East Lansing, MI, 48823. All parents who have supplied an e-mail address will receive a low balance notice daily when their student has a $5.00 or less balance.  In addition, a low balance notice will be sent home weekly in Friday folders to all students who have a $5.00 or less balance.  If you have any questions or concerns please contact Sandy Leach at Sandra.leach@elps.us or 517-333-7473.

MIDDLE (grades 6-8) and HIGH SCHOOL (grades 9-12)

Students are able to charge up to two meals on their account.  If a student has a zero balance or less they will not be allowed to charge ala carte items. In addition, if a student does not have funds and has reached the charge limit, they will be provided a cheese sandwich with fruit, vegetable and a choice of milk. Money can be deposited into a student’s account during meal times or by setting up an account at Sendmoneytoschool.com. Also, parents can send a check or money order to East Lansing High School, 509 Burcham Dr., Attn. Food Service Dept., East Lansing, MI, 48823. All parents who have supplied an e-mail address will receive a low balance notice daily when their student has a $5.00 or less balance. If you have any questions or concerns please contact Sandy Leach at Sandra.leach@elps.us or 517-333-7473.