ELHS Parent Council 2016-17

 

President

Treasurer
VP Communications
VP Teacher Grants
VP Programs
VP Student Grants
Recording Secretary
Corresponding Secretary
Volunteer Coordinator
Teacher Lunch Coordinator
Fundraising Chair
Web Shepherd
Dist. Parent Council Rep.
International Families Liaisons


Landscaping Coordinator
School Board Representative
Family Directory Coordinator

Ellen Ives
Kayla Van Dyke
Lisa Rutkowski
Linda Wychers-Caldwell
Byron Lane
Donna Kaplowitz
Tom Meyer
Teshia Johnson
Teshia Johnson
Connie Heck
Judy Brazil Schmidt
Erich Ditschman
Lisa Rutkowski
Wendy Sylvester-Rowan
Jake Rowan
Heidi Dempsey
Lori Adams Simon
Christina Gentilozzi

Office Job Descriptions
 

ELHS Parent Council Job Descriptions
 

The ELHS Parent Council meets the third Tuesday of the.  In 2015-16 we will host an open discussion period from 6:00 to 6:30 p.m. followed by a business meeting or presentation from 6:30 to 8:00 p.m. in the ELHS Hub, just off the Library. 

President
(Excerpted from the by-laws) It shall be the duty of the President to provide leadership, guidance and direction to the structure and operation of the council.  The President shall be the chief executive officer of the Parent Council and, subject to the control of the Board, shall in general supervise and control all of the business and affairs of the Parent Council, including presiding over Parent Council meetings and chairing the Executive Board.  

Treasurer
Provides a budget and monthly year to date financial statement for approval of the Parent Council; files appropriate paperwork in September and February regarding non-profit status and tax reporting; writes checks for reimbursement or funding as needed; reports on Parent Council financial status at regular business meetings; follows fraud-prevention protocol defined by PC board.

(Excerpted from the by-laws) The Treasurer shall: (a) file a new bank signature card by the second regular meeting containing Treasurer, President and Principal signature; (b) propose and oversee the annual and ongoing budget set forth to the Board; (c) have charge and custody of and be responsible for all fund and securities of the Parent Council including preparing and filing tax returns (annually); (d) receive and give receipts for monies due and payable to the Parent Council from any source whatsoever, and deposit all such monies in the name of the Parent Council in such banks, trust companies or other depositories as shall be selected by the Board; and (e) in general, perform all of the duties pertinent to the office of Treasurer and such other duties as from time to time may be assigned to him/her by the Board or by the President. The Treasurer shall provide a monthly accounting of the Parent Council’s financial activity at each meeting of the Parent Council and an annual accounting at the end of the fiscal year. The Treasurer shall be responsible for the disbursement of ELHS Parent Council funds and each disbursement will require written approval of both the Treasurer and the President.

Recording Secretary
(Excerpted from the by-laws)   The Secretary shall: (a) record and keep the minutes of the proceedings of the Parent Council  meetings and of the Board; (b) see that all minutes are posted on the school website; (c) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; (d) be custodian of the Parent Council records for the current term of office and pass the records on to the new board; (e) keep a register of the contact information of each Board member which shall be furnished to the Secretary by such member; and (f) in general, perform all duties as from time to time may be assigned to him/her by the President or the Board.

The ELHS Parent Council meets the third Tuesday of the.  In 2015-16 we will host an open discussion period from 6:00 to 6:30 p.m. followed by a business meeting or presentation from 6:30 to 8:00 p.m. in the ELHS Hub, just off the Library. 

Vice-President – Teacher Grants

 

Solicits grant requests from teachers and brings requests to the Parent Council for consideration; assists in facilitating payment or reimbursement of approved grants; checks the Parent Council mail slot prior to each monthly meeting for grant requests and communications, and distributes as needed.

Vice President -  Student Grants
Solicits grant requests from ELHS student organizations and brings requests to the Student Grants Committee for consideration; shepherds the Student Grant Committee’s funding recommendations through the Parent Council approval process; assists in facilitating payment or reimbursement of approved grants; trains members of the Student Grant committee and recruits new members annually.

Vice President – Communications
Write the weekly e-bulletins and submit Parent Council info for the monthly Parentline.  On average, position requires 2-3 hours a week on the e-bulletins, updating information from previous years’ e-bulletins as templates and researching information from the ELHS and district websites.   Note that e-bulletins tend to have more information at the beginning of the school year and the first ones go out in August well before school starts.

Vice President Programs/Speakers
Help develop calendar for meetings throughout year and schedule speakers as needed and appropriate.  Most of planning work is done in the summer with scheduling efforts throughout year.

Technology/Web Shepherd
Keep ELHS parent council website up to date.  Maintain ELHS PC’s Facebook and Twitter presence to keep parents informed of activities at the high school.

District Parent Council Representative
Attend monthly meetings of the District Parent Council (usually one Tuesday morning per month) and report back to ELHS parent council.

Corresponding Secretary
Handle all external personal communication such as thank you notes and congratulatory messages to appropriate people on behalf of the parent council throughout the school year.

Representative to School Board
Attend ELPS School Board meetings (approximately every other Monday evening) and report back to ELHS parent council.

International Families Outreach Coordinator
Work with ELHS staff, including Sue Bledsoe and Student Services to identify new international families and welcome them to our community.  Provide new international families with orientation to the school community and support as needed.

Volunteer Coordinator
Main responsibilities occur in August and early in the school year; assists in volunteering, and identifying volunteers for Activity Day before school starts; gathers names for council committee support using response forms in Activity Day packet; provides office staff names of parent volunteers as needed throughout the year.

Teacher Luncheon Coordinator
Organize and host two luncheons for ELHS teachers and staff each year during conference weeks.  Request dishes made by ELHS families and served buffet-style in teacher lounge   during both lunches the day of the event.  Accept numerous compliments and expressions of gratitude from faculty and staff, complete step-by-step instructions available!

Family Directory Coordinator
Compile contact information of ELHS families and make it available electronically, through a password-protected system, to all interested ELHS students and their families.

Fundraising Chair
Coordinate an annual appeal for parent donations to support parent council work.  Gather contribution envelopes from ELHS PC mailbox in main office copy room, make copies of checks and deliver checks to PC Treasurer and contact information to PC Corresponding Secretary.  This fundraiser provides PC with money for all operations and grants including teacher grants to help teachers extend learning in the classroom, student grants to support student groups’ efforts, Parent Council supported programming activities, speakers, landscaping and other school needs.

Landscaping Coordinator
Work with district maintenance staff to achieve shared vision of ELHS grounds; Identify people to help with landscaping; solicit donations (especially of, but not limited to mulch); develop and coordinate opportunities for volunteers to help clean up school grounds—these might include contests or landscaping days.  Develop partnerships with the EL Community such as ELHS students who can help through National Honors Society or Students for Environmental Action, the Community Relations Coalition, Prime Time Seniors interested in gardening or members of MSU’s – Greek community for additional volunteer support.

Representative to Black Parent Union
Attend BPU meetings (once a month) and report back to ELHS parent council.

Representative to East Lansing Band and Orchestra Parent Association
Attend ELBOPA meetings approximately once a month and report back to ELHS parent council

Representative to Athletic Boosters
Attend Boosters meetings once a month a report back to ELHS parent council.